Behind the Scenes: How We Ensure Your Event's Success

Hilton Garden Inn Denver North Thornton
 

The Magic Behind the Scenes: How We Ensure Your Event's Success

In the world of events, the seamless experience enjoyed by guests is often the result of countless hours of meticulous planning and coordination. At our Spirit Hospitality properties, we take pride in the invisible art of event management—where every detail, no matter how small, is carefully considered to create moments that are as flawless as they are memorable. Here's a glimpse into the intricacies that are performed behind the scenes to ensure your event's success, from the initial planning stages to the final execution on the big day.

The Blueprint: Planning Every Detail

Understanding Your Vision

Our journey begins with understanding your vision. This involves deep conversations about your goals, preferences, and the overall experience you wish to create. It's in these early discussions that the foundation of your event is laid, ensuring that every subsequent decision aligns with your vision.

Layout Optimization

We consider everything from the flow of traffic to the A/V, and aesthetics. We optimize the layout to enhance guest interaction, maximize space, and create a welcoming environment.

Detailed Scheduling and Vendor Coordination

A detailed schedule is the backbone of any successful event. We coordinate with vendors, staff, and entertainers, aligning every element to the minute. This orchestration ensures smooth transitions between event segments, timely setups and breakdowns, and perfect timing for catering and entertainment.

Behind the Curtain: Ensuring Smooth Execution

The Setup: Precision and Efficiency

On the day of the event, our team arrives early to oversee the setup. Every table, chair, and piece of decor is placed according to the carefully planned layout. We conduct thorough checks of the audio-visual equipment, lighting, and all technical setups to prevent any hiccups.

Staff Briefings for Seamless Service

Our staff receives detailed briefings to ensure they are fully informed about the event's flow, special guest needs, and any nuances that might affect their roles. This preparation ensures that service is seamless, proactive, and responsive to the dynamic nature of the event.

The Art of Anticipation: Handling the Unexpected

Despite the best-laid plans, unforeseen issues can arise. Our team is trained to anticipate and swiftly address any unexpected challenges, from last-minute menu changes to spontaneous shifts in the event timeline. Our goal is to resolve these issues before they even reach your or your guests' awareness.

Creating Atmosphere: The Subtle Touches

The atmosphere of your event is shaped by the subtle touches—ambient lighting tailored to the time of day, background music curated to enhance the mood, and the strategic placement of decor. These elements are carefully orchestrated to complement the event's theme and elevate the overall experience.

The Final Touch: Personalized Details

Personalization makes an event truly unforgettable. Whether it's custom signage, personalized menus, or tailored entertainment, we infuse your event with details that reflect your unique style and the purpose of the gathering. These touches are the hallmark of a Spirit event, making each occasion distinctly yours.

Reflecting on Success

Behind every successful event lies a world of unseen effort and dedication. At our properties, our teams believe it's the small details and the silent orchestration of countless elements that transform a gathering into an extraordinary experience. Our commitment to perfection behind the scenes ensures that your event not only meets but exceeds expectations.

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Navigating the Holidays: Top Tips for Stress-Free Travel This Holiday Season

Holiday Travel Survival Guide
 The holiday season is a wonderful time of the year, filled with festive cheer, quality time with loved ones, and of course, travel. Whether you're planning a family reunion, a getaway, or a solo adventure, holiday travel can be both exciting and stressful. At Spirit Hospitality, we understand the importance of creating memorable experiences, and we're here to help make your holiday journey as smooth as possible. Here are some expert tips to ensure your holiday travel is stress-free and filled with joy.

Plan Ahead:

The key to successful holiday travel is meticulous planning. Start by booking your accommodations in advance to secure the best rates and availability. All of our Spirit properties are currently running exclusive holiday sales. If you aren’t heading to Colorado, always try to look at the hotel websites directly to ensure the most flexible bookings.

Flexible Dates and Times:

If possible, be flexible with your travel dates and times. Choosing off-peak hours can save you money and provide a more relaxed travel experience. Use the flexible date search feature on hotel and flight websites to find the most convenient options for your trip.

Pack Strategically:

Packing efficiently is crucial during the holiday season when airports and highways are bustling with travelers. Make a checklist of essential items, and pack smartly to avoid over-packing. Opting for an extended-stay hotel, such as Candlewood Suites, will give you complimentary laundry service to help keep your luggage light as well.

Stay Connected:

Stay informed about your travel plans by signing up for alerts from your transportation providers. Weather conditions and unexpected delays can happen, so it's essential to stay connected. We all know the travel debacle that took place during the holidays last year, be sure you are the first informed about any cancellations, especially if you are traveling to an area that tends to get a lot of snow.

Book Direct for Rewards:

When booking your accommodations, consider booking directly through the hotel’s website or app. Many times, direct bookings come with exclusive rewards, such as discounts, loyalty points, or complimentary amenities that can enhance your holiday stay.

Explore Local Holiday Events:

Immerse yourself in the holiday spirit by exploring local events and festivities at your destination. Our front desk teams know all of the happenings in the area so that they can provide recommendations for seasonal activities, ensuring you get the most out of your holiday experience.

Safety First:

During the holiday rush, it's crucial to prioritize safety. Secure your belongings, be aware of your surroundings, and follow health and safety guidelines. Spirit Hospitality is committed to providing a safe and comfortable environment for all guests, with enhanced cleaning protocols and guest safety measures in place. Say goodbye to the winter flu!

Find a Hotel that Fits:

Booking your stay at a hotel that fits you and/or your family is crucial. If you are trying to give the kids enough space and prioritize having a kitchen to make meals while traveling, opt for an extended-stay hotel like Candlewood Suites. If you are looking to go all-out on the amenities for a fantastic getaway, make sure the property has a pool, breakfast, and BONUS if they have a restaurant and bar on site.

As you embark on your holiday journey, let Spirit Hospitality be your trusted companion, offering not just accommodations but a seamless and joyful travel experience. By planning ahead, staying connected, and embracing the holiday spirit, you can make lasting memories that will warm your heart for years to come. Safe travels and happy holidays from all of us at Spirit!

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How to Stay Healthy While Traveling

Stay Healthy While Traveling
 

Traveling can be challenging when it comes to maintaining your health, especially as we head into cold and flu season. Between multiple airports, long hours on planes, and unfamiliar environments, travel can take a toll on your health. However, with some careful planning and mindful choices, you can enjoy your travels while staying healthy. Here are our top tips to help you stay in great shape while on the go, even in the cold season!

1. Prioritize Hydration

Staying hydrated is one of the most critical aspects of staying healthy while traveling. Air travel, in particular, can be incredibly dehydrating due to the low humidity in the cabin. To counter this, drink plenty of water before, during, and after your flight. This may be a challenge but try to limit the caffeine as it can further dehydrate your body. Bring electrolyte packets with you on your travels for a quick hydration boost. We love Liquid IV and LMNT for quick electrolytes on the go!

2. Eat Nutrient-Dense Foods

While it's tempting to indulge in the local cuisine when traveling, try to strike a balance between indulgence and nutrition. Try to keep the sugar content low while incorporating as many fruits, vegetables, and lean proteins where you can. This will give your body essential nutrients and help you maintain energy levels. When dining out, seek out restaurants that offer healthy options, and don't forget to include local produce in your meals for a taste of the region's specialties.

3. Exercise Regularly

Maintaining your exercise routine while traveling can be a bit challenging, but it's important for your overall health. All our properties are equipped with state-of-the-art gyms open 24/7. Getting in a quick workout can help you stay energized and relieve any stress that often comes with travel.

4. Get Sufficient Sleep

Quality sleep is crucial for your well-being, and travel can disrupt your normal sleep patterns. Download a white noise app on your phone to create a more comfortable environment in your hotel room. Don’t hesitate to ask the front desk for more pillows or blankets to help make your bed a bit more comfortable. Some travelers are unaware that most hotels offer soft and firm pillows, and you can always request whichever pillow you like. Bringing along a melatonin supplement can also be very successful in helping you fall asleep faster and stay asleep.

5. Get in Vitamin C

Vitamin C is your secret weapon to help you stay healthy and ward off the sniffles! It's an antioxidant powerhouse, protecting your cells from free radical damage while helping boost your immune system's strength. Be sure to eat as much fresh citrus as you can or even bring along a supplement like Emergen-C to help ensure you are getting enough Vitamin C!

6. Manage Stress

Traveling can be stressful, especially when you are coming to town for business. High stress levels can take a toll on your health and really challenge your immune system. Practice stress management techniques such as deep breathing, meditation, or mindfulness to help you stay calm and relaxed. Remember that travel is an adventure, so take the time to enjoy yourself and everything the city has to offer.

Staying healthy while traveling is a combination of conscious choices and preparation. By planning ahead a bit more and prioritizing your health while traveling, you will be able to ward off all of the germs that come with travel and keep your health intact. Safe travels!

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The Business Travel Guide: How to Have a Stress Free Business Trip

 

People either love or hate business travel. While some see it as an opportunity to combine business and leisure, frequent business travelers often find it to be a headache. 

Whether you are a seasoned road warrior or just starting to get your feet wet with business travel, we have outlined key tips to help you have a smooth and seamless trip all while maximizing your time!


Packing Tips

  • The number one tip we recommend is ditching the large suitcase and only using carry on bags. There is nothing worse than arriving in a new city and realizing that your luggage did not make it with you. From lugging a large suitcase through a foreign city or risking lost luggage, always try to only pack a carry-on.
  • Use packing cubes! If you are a chronic overpacker, packing cubes will be your new best friend. They help you stay both organized and help to compress all clothing you are bringing. These cubes are our top picks!
  • Pack with security in mind. Make your life 10x easier by ensuring all of your liquids and electronics are easily accessible. Also ensure that your liquids fit into a quart sized bag and don’t exceed the 3.4 ounce limit per bottle.
  • Don’t forget casual clothes! Even if you are anticipating working from sun up to sun down, you will likely have an opportunity at some point to check out your local city or enjoy a casual dinner.

Maximize Your Efficiency

  • Join rewards programs! Whether you are loyal to Hilton Honors or United Mileage Club, gaining all of the points you can with rewards programs or travel credit cards can really pay off in big ways. 
  • Bring a portable charger. Don’t get caught on the plane with electronics that are on their last 10% battery. Always charge your electronics before the flight, but make sure you have a backup just in case.
  • Apply for TSA PreCheck and Global Entry! Skip the long security and custom lines and add hours back into your trip. 
  • Book non-stop flights whenever possible. Long layovers or even missing your connecting flight can cause massive headaches and add hours onto your trip.

Make Business Travel Fun

  • Combine business and leisure. “Bleisure” travel is becoming more and more popular with people maximizing their time in a new city. Add a few personal days to the beginning or end of your trip as a cost-effective way to make the most out of your travel.
  • Get outside. Business trips can be stressful and when you are working consistently a change in scenery can make all the difference. Take your laptop to a local coffee shop or spend the evening working at a popular nearby restaurant!
  • Find workspaces that double as leisure places. Work from home while you are away with many hotels that have adapted to the WFH lifestyle with amenities and spaces built for work and play.
  • Research the destination you are going to ahead of time. Find the popular local attractions and make time to really visit the city and enjoy your stay.
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4836 S. College Avenue | Suite 11
Fort Collins, CO 80525
970-226-1686

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